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GAIN would like to invite competent companies that can provide professional vehicles rental services. We are interested to rent vehicles based in two categories according to their purpose: the first category is vehicleswhich will beused for field trips an

Global Alliance for Improved Nutrition (GAIN)

Ethiopia Country Office

Invitation to Bid for Vehicle Rental Services

The Global Alliance for Improved Nutrition (GAIN) is a global, Swiss based foundation established to reduce malnutrition by supporting food fortification and other sustainable nutrition strategies in order to save lives and improve health, productivity, and cognitive function. GAIN mobilizes public-private partnerships and provides financial and technical support to deliver nutritious foods to those people most at risk of malnutrition.  Our programs in Africa and Asia enable better diets via nutritional products, such as fortified staples foods, including cooking oil and flour, and condiments like salt and soy sauce. We also support improved maternal and infant health by promoting breastfeeding and specialized products for infants over six months and young children. In addition, we are partner with local businesses to improve the quality of food along agricultural value chains. By building alliances that deliver impact at scale, we believe malnutrition can be eliminated within our lifetimes.

GAIN would like to invite competent companies that can provide professional vehicles rental services. We are interested to rent vehicles based in two categories according to their purpose: the first category is vehicleswhich will beused for field trips and the second category is vehicles which will be used for office day to day activities.

Type of cars required including FUEL & DRIVER

•           Toyota Land Cruiser Mark 2

•           Toyota Land Cruiser 1O5 model

•           Toyota Land Cruiser V8 model

•           Pick up double cabin

•           ISUZU Track

•           Coaster Bus

•           Mini Bus inside Addis Ababa

•           Mini Bus outside Addis Ababa

•           Sedan – Addis Ababa and nearby towns (with in 100km distance)

Type of cars required without FUEL

•           Sedan – with Driver, without fuel

•           Sedan – Self Drive, without fuel

All Vehicles should be safe and in good condition, with functional AC, good tires and spare tire, tools and not linked to any illegal activity or ownership.

Basic Requirements

         Car Rental Companies interested to submit a proposal should have the organizational and technical capacity, experience and professionalism to provide the required services.

         The company should be able to demonstrate proof of past and/or present experience and resources available to carry out the service requirements and have the integrity and proven reliability to ensure good performance.

         In case of emergency, please describe how you would assist after office hours.

         The TECHNICAL and FINANCIAL bid proposal documents should be submitted in TWO SEPARATE ENVELOPES each sealed and stamped.

         Minimum requirements to participate in the tender and to be considered for evaluation, all bidders MUST submit the following:

         Bid security in the form of Cash Payment Order (CPO) or Bank Guarantee INSIDE THE TECHNICAL ENVELOPE with value of ETB 10,000.

         Willingness to submit ETB 10,000 Performance Guarantee Bond

         Vehicle title ownership certificate in the name of the organization and/or formal delegation letter from owner for at least five field vehicles and two Sedan cars 

         Proof of two or more years’ experience in providing field vehicles and in town Sedan cars in the form of a list of three or more previous contracts or recognition letters.

         Willingness to provide vehicle within 48 hours of the request

         All vehicles assigned to GAIN must be covered with comprehensive insurance policy which is valid throughout the contract period or by subsequent renewal of the cover

         Proof that the supplier is willing to accept GAIN Credit Payment Terms (invoice on each trip base and receive payment N/10 days)

         Clear copy of certificate of renewed Business and Trade Licenses, TIN and VAT registration certificates.

         Late or incomplete bids will not be accepted

         Issuance of Technical and Financial Proposals does not constitute award/contract commitment by GAIN.

         GAIN reserves the right to disqualify any offer based on offer or failure to follow instructions.

         GAIN has the right to cancel the bid (in whole or part), or change its need on the type cars required, for the interest of GAIN.

How to Apply

1st Bidders must collect the Bidding Documents from GAIN Ethiopia (see address below) during office working hours.

2nd Quotations and required documents should be delivered in person within 15 working days from the bid announcement date but not later than 12th August 2015, 5:00 PM.

For any additional clarification request please call to our office phone number.

GAIN-Global Alliance for Improved Nutrition

Telephone: +251 116610088

Bole Sub City, Woreda 13

In front of Ethiopian Youth Sport Academy - Moya Foods Co. Building, 2nd Floor

Addis Ababa, Ethiopia

Here is the link of google map to our office: https://goo.gl/maps/rYbnEuea4U12