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Alive & Thrive (A&T) Ethiopia Request for Proposals (RFP)

ALIVE & THRIVE

Request for Proposals (RFP)

Issued on:May 08, 2019

For:Developing Comprehensive and integrated packages of nutrition interventions for pastoralist and agro-pastoralist regions and a guideline for its implementation modalities.

Anticipated Period of Performance:         June 01, 2019 to August 30, 2019

Proposal Submission Date:              May 21, 2019

Background

Alive & Thrive (A&T) Ethiopia 3.0: Accelerating Improvements in Maternal, Infant and Young Child Nutrition (MIYCN) is a 5-year (2018-2022) initiative funded by the Bill & Melinda Gates Foundation that seeks to support the Government of Ethiopia (GOE) in achieving the targets and objectives of its National Nutrition Program (NNP II) and the National Nutrition Sensitive Agriculture Strategy (NNSAS). The project aims to achieve three outcomes: 1) Sustained capacity at national level and among Regional Health Bureaus (RHBs) to support woredas in planning, budgeting, implementing and using data to achieve MIYCN targets outlined in the NNP II; 2) Sustained capacity at national level and among Regional Agriculture and Livestock Bureaus (RALBs) to improve women’s and children’s dietary diversity, and access to safe, affordable and nutritious foods; and 3) Knowledge and learning generated and tools and lessons learned disseminated in priority technical areas such as adolescent nutrition, maternal nutrition, and nutrition sensitive agriculture.

As part of its system capacity building initiative, A&T has planned to develop a comprehensive and integrated packages of nutrition interventions and a guideline for its implementation modalities which will help to guide the implementation of nutrition intervention in the pastoralist and agro-pastoralist regions for better outcomes. Currently A&T is seeking to hire a consulting firm to develop the indicated package along with the guideline

Objective of the intervention packages and implementation modality guideline

The pastoralist and agro-pastoral intervention packages and the guideline for its implementation modality are expected to ensure the delivery of comprehensive and integrated nutrition services among pastoralist and agro-pastoralist regions through providing clear guidance for food and nutrition workforces working in these regions; and indicate the integration and implementation of both nutrition specific and nutrition sensitive interventions. In general, the intervention packages and implementation guideline should address the following key focus areas:

•        Clearly indicate the food and nutrition situation in pastoral and agro-pastoral regions;

•        Identify the potentials list of interventions and develop the packages;

•        Identify the potential implementation modalities;

•        Guide the nutrition workforce to implement the comprehensive packages of interventions.

Scope of the Assignment

The process of developing the intervention packages and implementation guideline will be done in consultation and close collaboration with A&T, National Nutrition Case Team of FMOH and food and nutrition development partners involved the TWG, food and nutrition implementing sector ministry’s focal persons, and regional health bureaus delegates. The actual development of the guide will be informed by the objective of the module.

•        Review different sub-national, national, regional and global food and nutrition policies, strategies, programs, guidelines, training materials and interventions packages, surveys, assessments, research findings that could help for the development of the packages of nutrition intervention and its implementation modalities.

•        Work with A&T and stakeholders in defining the core areas of the content of the guideline (agreeing on the table of contents)

•        Consult the national and regional stakeholders for the development of the guideline

•        Develop the detailed contents of the intervention packages and its implementation modalities 

•        Field test the guideline in consultation with the listed stakeholders

•        Present the pre-tested document during a validation workshop

•        Write a brief report on the entire work conducted, including details of the processes.

Anticipated key deliverables and timeline.

Deliverables will be reviewed and approved in writing by A&T. All deliverables will be submitted to A&T Ethiopia Country Programs Director. All payments are contingent upon timely submission and acceptance and approval of the deliverables. The selected firm is expected to deliver the following deliverables:

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Submission of Proposal Requirements

The RFP is open to firms, organizations and consultants with team expertise. The proposal shall contain the following:

The consulting firm’s ability to perform the above-mentioned tasks will be assessed based on its experience and the CVs of its consultants. The firm needs to show proof the following:

1.         Profile of the consulting firm and its previous experience in designing food and nutrition related programs, training manuals, projects and interventions packages from the pastoralist and agro-pastoral contexts

2.         CVs of consultants/technical experts that the firm is planning to recruit to review, conduct the consultative meetings and draft the material. The proposed staffs need to have understood of nutrition situation in the pastoral and agropastoral areas  

Proposed Team: Expertise and Experiences of Team Members

The firm is expected to identify the structure and composition of its team, which will be assigned to complete this scope of work; list the main components of the assignment, the key expert responsible and proposed technical and support staff along with their curriculum vitae (CVs).  The firm should highlight similar assignments completed by the proposed team members.

Team Composition and Tasks Assigned. Please provide the details using the table below:

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Timelines and Level of Effort

The program will be undertaken over a 3 months period. This time frame will cover the complete planning, situational analysis (desk review and field assessments), design and adaptation of the documents, pre-testing, and finalization processes. The consulting firm will propose the major outputs at different stages along with the tentative schedule for undertaking the task. The assignment requires the assigned team to be based in the selected project region for this assignment.

Technical Proposal Submission Requirements

The technical proposal should have the following sections which will be rated independently.

A.        Capability and Experience Statements:

1.         Timeline outlining the steps of the development process

2.         Brief background of the team members including related past experiences in working around pastoralist and agro pastoral nutrition services delivery

3.         Three references including contact information of past clients for which similar work has been performed.

Annexes: Detailed CVs of the proposed team members, sample of related previous work and letters of recommendation.

B.         Budget: Content of the Financial Proposal

As part of the proposal, the consulting firm is expected to provide a clear presentation of the budget required to undertake the project activities separately. The budget breakdown should include costs of travel, stakeholder consultations, development and piloting of the guideline and all other necessary administrative costs. The budget breakdown should fulfil the following requirements:

•           All proposed budget must be submitted in local Ethiopian currency (ETB).

•           It must be developed and prepared in the excel sheet template provided by FHI with formulas included. The bidders can request the Budget template through mentioned email address.

•           Detailed budget breakdown (daily fees of the personnel, duration to be spent by the personnel, and estimated costs for all activities proposed in the application with a unit cost and quantity included).

•           A detailed budget narrative should describe and justify the cost assumptions for each category and line item in the budget spreadsheet. The budget should be broken down by labor costs (please identify personnel who will perform the work), include fringe benefit costs in accordance to your company’s compensation policies, supplies, any other direct costs necessary to perform a category of work, and indirect costs. In the cost proposal, please provide the best value and indicate how cost efficiencies are being obtained.

If included, indirect costs must be clearly stated including the basis on which they will be applied. Indirect costs are administrative expenses related to overall general operations and are shared among projects and/or functions. Examples include executive oversight, accounting, grants management, legal expenses, utilities, and facility maintenance. In so far as possible, identifiable (allocable) costs should be noted and justified in the proposal as direct costs, including those for dedicated ongoing project management, facilities and support.

            To the extent that indirect costs are applicable, they are subject to the following limits:

•           0% for government agencies and other private foundations.

•           up to 10% for U.S. universities and other academic institutions

•           Up to 15% for all other non-U.S. academic institutions and all private voluntary and non-government organizations, regardless of location, and for-profit organizations.

Indirect cost rates (and the limitations) apply both to the primary applicant organization and any sub-grantees and/or sub-contractors that are part of the proposal.

If the organization has lower indirect rates, the lower rates should be used.  Please include VAT and any applicable taxes in to the cost proposal as FHI SOLUTIONS is not VAT or tax exempt.

C.        Contact Information:

The email address where Alive & Thrive may send a confirmation of receipt of your submission.

CRITERIA FOR EVALUATION

A&T Ethiopia 3.0 will assign a team composed of leadership and technical staff to evaluate the proposals submitted by the applicants. This team will evaluate the bidding documents based on the criteria set below. A best value selection will be made based on the following weighted categories:

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NOTE:  FHI SOLUTIONS will not compensate the company for its preparation of response to this RFP nor is the issuing of this RFP a guarantee that FHI SOLUTIONS will award a contract. 

Anticipated Contractual Mechanisms

FHI anticipates issuing a firm fixed-price Purchase order. The purchase order will be issued in local Ethiopian currency (ETB) to the responsive offer that is selected as the highest scorer on a best value basis. Once an award is issued, it will include a schedule of fixed price payments based on timely completion and approval of deliverables in the scope of work.

Application Instructions and Deadline

Responses to this RFP should be submitted by email to the A&T office email address: <[email protected]> with cc: to Ms. Tika Jaishi-Neupane at email [email protected] later than May 21, 2019 at 5 p.m. Addis Ababa, Ethiopia time.

Any explanation desired by a prospective offeror regarding the meaning or interpretation of this solicitation must be requested in writing only.  Questions should be submitted via email to <[email protected]> with cc: to Ms. Tika Jaishi-Neupane at email <[email protected]>no later than May 15, 2019 by 5 p.m. Addis Ababa, Ethiopia time.

Withdrawal of Proposals

Proposals may be withdrawn by written notice, email or facsimile received at any time before award.

The solicitation can be accessed through the main procurement page at

https://www.aliveandthrive.org/procurement-solicitation/

False Statements in Offer

Offerors must provide full, accurate and complete information as required by this solicitation and its attachments.

Proposals become property of FHI SOLUTIONS.

DISCLAIMERS AND FHI SOLUTIONS PROTECTION CLAUSES

•           FHI SOLUTIONS may cancel the solicitation and not make an award

•           FHI SOLUTIONS may reject any or all responses received

•           Issuance of a solicitation does not constitute an award commitment by FHI Solutions

•           FHI SOLUTIONS reserves the right to disqualify any offer based on offeror failure to follow solicitation instructions

•           FHI SOLUTIONS will not compensate offers for response to solicitation

•           FHI SOLUTIONS reserves the right to issue an award based on initial evaluation of offers without further discussion

•           FHI SOLUTIONS may choose to award only part of the activities in the solicitation, or

issue multiple awards based on the solicitation activities

•           FHI SOLUTIONS may request from short-listed offerors a second or third round of either oral presentation or written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFP.

•           FHI SOLUTIONS has the right to rescind an RFP or rescind an award prior to the signing of a subcontract due to any unforeseen changes in the direction of FHI SOLUTIONS’s client, be it funding or programmatic.

•           FHI SOLUTIONS reserves the right to waive minor proposal deficiencies that can be

corrected prior to award determination to promote competition

•           FHI SOLUTIONS will be contacting offerors to confirm contact person, address and that bid was submitted for this solicitation.

END OF RFP******