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Alive & Thrive (A&T) Request for Proposals (RFP)

ALIVE & THRIVE

Request for Proposals (RFP)

Issued on:   March 12, 2019

For:   Developing National Nutrition Program Management & Leadership Training Module

Anticipated Period of Performance: April 01, 2019 to May 31, 2019

Proposal Submission Date:               March 25, 2019

Background

Alive & Thrive (A&T) 3.0: Accelerating Improvements in Maternal, Infant and Young Child Nutrition (MIYCN) is a 5-year (2018-2022) initiative funded by the Bill & Melinda Gates Foundation that seeks to support the Government of Ethiopia (GOE) in achieving the targets and objectives of its National Nutrition Program (NNP II) and the National Nutrition Sensitive Agriculture Strategy (NNSAS). The project aims to achieve three outcomes: 1) Sustained capacity at national level and among Regional Health Bureaus (RHBs) to support woredas in planning, budgeting, implementing and using data to achieve MIYCN targets outlined in the NNP II; 2) Sustained capacity at national level and among Regional Agriculture and Livestock Bureaus (RALBs) to improve women’s and children’s dietary diversity, and access to safe, affordable and nutritious foods; and 3) Knowledge and learning generated and tools and lessons learned disseminated in priority technical areas such as adolescent nutrition, maternal nutrition, and nutrition sensitive agriculture.

As part of its capacity building initiative, A&T has planned to develop a national nutrition program management and leadership training module and a facilitator’s guide which will help to train nutrition leaders from the government sector involved in multisectoral nutrition response.

Currently A&T is seeking to hire a firm to develop a comprehensive but friendly nutrition leadership, management, and governance training module and facilitator’s guide. The firm is expected to review existing policies, strategies, programs, guidelines, training materials, capacity assessment reports, and other relevant documents on personal development for leadership, management and governance improvement.

Objective of the Module

The national nutrition leadership, management and governance training module is expected to build the capacity of mid-level nutrition leaders and managers like head of regional nutrition case team; to lead from where they stand to overcome intersectoral and multisectoral nutrition planning and implementation leadership gaps. In general, the module should address the following key leadership, management and governance competencies in a contextualized manner.

•        Capabilities that nutrition leaders and managers should develop including staff motivation and team building enable self-assessment capacity that includes critical self-reflection

•        Mentoring and coaching

•        Giving and receiving feedbacks

•        Evidence based decision and advocacy

Scope of the Assignment

The module development process will be done in consultation and close collaboration with A&T, national nutrition leaders’ network, nutrition focal persons from the national nutrition program signatory ministries giving emphasis to the health and agriculture ministries. The actual development of the training module will be informed by the objective of the module.

•        Review different national, regional and global documents including nutrition leadership capacity assessment reports and other relevant tools that could help personal development around leadership, management and governance thematical areas.

•        Work with A&T and stakeholders in defining the core areas of the content of the module (agreeing on the table of contents)

•        Consult selected ministries and regional bureaus’ nutrition leaders and managers regarding the proposed areas of leadership and management development

•        Develop the detailed contents of the training materials

•        Field test the tool in consultation with the listed actors

•        Present the pre-tested document during a validation workshop

•        Write a brief report on the entire work conducted, including details of the processes.

Anticipated key deliverables and timeline.

Deliverables will be reviewed and approved in writing by A&T.  All payments are contingent upon timely submission and acceptance and approval of the deliverables.

: Alive & Thrive (A&T)

Firm Requirements

The firm’s ability to perform the above-mentioned tasks will be assessed based on its experience and the CVs of its employees. The firm needs to show proof of the following:

         Profile of the firm and its previous experience in designing capacity building materials with more emphasis on leadership, management and governance and conducting large scale trainings

         CVs of employees/contractors/technical experts that the firm is planning to recruit to review, conduct the consultative meetings and draft the material. The proposed staffs must have an understanding of the nutrition situation and leadership gaps of the country. 

1.         Proposed Team: Expertise and Experiences of Team Members

The firm is expected to identify the structure and composition of its team, which will be assigned to complete this scope of work; list the main components of the assignment, the key expert responsible and proposed technical and support staff along with their curriculum vitae (CVs).  The firm should highlight similar assignments completed by the proposed team members.

2.         Team Composition and Tasks Assigned. Please provide the details using the table below:

: Alive & Thrive (A&T)

1.         Timelines and Level of Effort

The program will be undertaken over a 2-month period. This timeframe will cover the complete planning, assessments, design and adaptation, pilot testing and pre-testing, implementation and monitoring processes. The firm will propose the major outputs at different stages along with the tentative schedule for undertaking the task. The assignment requires the assigned team to be based in Addis Ababa for this assignment.

Technical Proposal Submission Requirements

The technical proposal should have the following sections which will be rated independently.

A.        Capability and Experience Statements and Proposed Approach:

1.         Timeline outlining the steps of the development process

2.         Brief background of the team members including related past experiences in working around leadership capacity development and system strengthen work related to nutrition

3.         Three references including contact information of past clients for which similar work has been performed.

Annexes: Detailed CVs of the proposed team members, sample of related previous work and letters of recommendation.

B.        Budget: Content of the Financial Proposal

As part of the proposal, the firm is expected to provide a clear presentation of the budget required to undertake the project activities separately. The budget breakdown should include costs of travel, stakeholder consultations, development and piloting of tools and all other necessary administrative costs. The budget breakdown should fulfil the following requirements:

•           All proposed budget must be submitted in local currency (ETB).

•           It must be developed and prepared in the excel sheet template provided by FHI with formulas included.The bidders can request the Budget template through below mentioned email address.

•           Detailed budget breakdown (daily fees of the personnel, duration to be spent by the personnel, and estimated costs for all activities proposed in the application with a unit cost and quantity included).

•           A detailed budget narrative should describe and justify the cost assumptions for each categoryand line item in the budget spreadsheet.  The budget should be broken down by labor costs (please identify personnel who will perform the work), include fringe benefit costs in accordance to your company’s compensation policies, supplies, any other direct costs necessary to perform a category of work, and indirect costs. In the cost proposal, please provide the best value and indicate how cost efficiencies are being obtained.

If included, indirect costs must be clearly stated including the basis on which they will be applied. Indirect costs are administrative expenses related to overall general operations and are shared among projects and/or functions. Examples include executive oversight, accounting, grants management, legal expenses, utilities, and facility maintenance. In so far as possible, identifiable (allocable) costs should be noted and justified in the proposal as direct costs, including those for dedicated ongoing project management, facilities and support.

To the extent that indirect costs are applicable, they are subject to the following limits:

•           0% for government agencies and other private foundations.

•           up to 10% for U.S. universities and other academic institutions

•           Up to 15% for all other non-U.S. academic institutions and all private voluntary and non-government organizations, regardless of location, and for-profit organizations.

Indirect cost rates (and the limitations) apply both to the primary applicant organization and any sub-grantees and/or sub-contractors that are part of the proposal.

If the organization has lower indirect rates, the lower rates should be used.  Please include VAT and any applicable taxesintothecostproposal as FHI SOLUTIONS isnot VAT or tax exempt.

C.        Contact Information:

The email address where Alive & Thrive may send a confirmation of receipt of your submission.

CRITERIA FOR EVALUATION

A&T Ethiopia3.0 will assign a team composed of leadership and technical staff to evaluate the proposals submitted by the applicants. This team will evaluate the bidding documents based on the criteria set below. A best value selection will be made based on the following weighted categories:

: Alive & Thrive (A&T)

NOTE:  FHI SOLUTIONS will not compensate the company for its preparation of response to this RFP nor is the issuing of this RFP a guarantee that FHI SOLUTIONS will award a contract. 

 Anticipated Contractual Mechanisms

FHI anticipates issuing a firm fixed-price Purchase order. The purchase order will be issued in local currency (ETB) to the responsive offer that is selected as the highest scorer on a best value basis. Once an award is issued, it will include a schedule of fixed price payments based on timely completion and approval of deliverables in the scope of work.

Application Instructions and Deadline

Responses to this RFP should be submitted by email to the A&T office email address: <[email protected]> with cc: to Ms. Tika Jaishi-Neupane at email [email protected] later than March 25, 2019at 5 p.m. Addis Ababa, Ethiopia time.

Any explanation desired by a prospective offeror regarding the meaning or interpretation of this solicitation must be requested in writing only.  Questions should be submitted via email to <[email protected]> with cc: to Ms. Tika Jaishi-Neupane at email <[email protected]>no later than March21, 2019 by 5 p.m. Addis Ababa, Ethiopia time.

Withdrawal of Proposals

Proposals may be withdrawn by written notice, email or facsimile received at any time before award.

The solicitation can be accessed through the main procurement page at

https://www.aliveandthrive.org/procurement-solicitation/.

False Statements in Offer

Offerors must provide full, accurate and complete information as required by this solicitation and its attachments.

Proposals become property of FHI SOLUTIONS.

DISCLAIMERS AND FHI SOLUTIONS PROTECTION CLAUSES

•           FHI SOLUTIONS may cancel the solicitation and not make an award

•           FHI SOLUTIONS may reject any or all responses received

•           Issuance of a solicitation does not constitute an award commitment by FHI Solutions

•           FHI SOLUTIONS reserves the right to disqualify any offer based on offeror failure to follow solicitation instructions

•           FHI SOLUTIONS will not compensate offers for response to solicitation

•           FHI SOLUTIONS reserves the right to issue an award based on initial evaluation of offers without further discussion

•           FHI SOLUTIONS may choose to award only part of the activities in the solicitation, or

issue multiple awards based on the solicitation activities

•           FHI SOLUTIONS may request from short-listed offerors a second or third round of either oral presentation or written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFP.

•           FHI SOLUTIONS has the right to rescind an RFPor rescind an award prior to the signing of a subcontract due to any unforeseen changes in the direction of FHI SOLUTIONS’s client, be it funding or programmatic.

•           FHI SOLUTIONS reserves the right to waive minor proposal deficiencies that can be

corrected prior to award determination to promote competition

•           FHI SOLUTIONS will be contacting offerors to confirm contact person, address and that bid was submitted for this solicitation.

END OF RFP******