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Family Guidance Association of Ethiopia Bid Announcement for HRIMS-Software procurement & Installation


Established in 1966, Family Guidance Association of Ethiopia (FGAE) is one of the prominent non-governmental organizations in Ethiopia that has been contributing to the national effort to meet the high unmet need for reproductive health services in the country for close to half a century. 

It is one of the major core values of FGAE to believe in its human resource as the vital force in achieving its Strategic Objectives. All program and administrative activities of the Association are being carried out by more than 700 staff members of the Association in collaboration and support with over 16000 volunteers and Frontline service providers.

As part of the ongoing effort to systematically manage and establish efficient database of its human resource, FGAE wants to institutionalize Automated Human Resource Management Information System and maintain proper employees’ data and personnel files using HRM –HRIMS software.

To this end, the association would like to hire qualified consultants / suppliers to undertake the supply, installation and commissioning work of HRMIS software for FGAE.

Description of the Assignment

The Purpose of this assignment is to engage a Consultant / supplier to develop (supply); HRMIS for FGAE. More specifically the assignment intends;

a.         To assess the current Human resource and payroll management of FGAE;

b.         To Develop or Supply an HRMIS software;

c.         To install HRMIS software ;

d.         To do the commissioning of the HRMIS software;

e.         Orient / train relevant staff of FGAE about HRMIS application

Interested consultants / suppliers can participate in the bid to offer the service as per a Terms of Reference (ToR). Applicants can collect the ToR within 21 days beginning the advertisement date at FGAE, Head Office Room no. 303 (Addis Ababa) at a non-refundable fee of birr 50.

Application procedure

All bidders are required to submit separate technical and financial proposals in sealed and stamped envelopes (two copies each) at the FGAE, Head Office (Addis Ababa) before November 5, 2018 at 12:30 (Lunch time).  Bid proposal shall be accompanied by a bid security of 1% of the bid amount in the form of CPO or bank guarantee.


Applicants are required to fulfill the following minimum requirement:

          They should be legally registered ;

          They should have TIN&VAT registration certificate;

          They should be able to provide organizational profile and the CVs of individuals who are going to take part in the assessment;

          They should have a mix of expertise from Information technology and other relevant fields

          And they should have a good deal of experience in developing and/or supplying HRMIS.

The bid will be opened on November 5, 2018 at 2:00 PM (After lunch) at FGAE Head Office Hall (Addis Ababa) in the presence of bidders who are willing and able to attend the opening.

FGAE reserves the right to partially or fully cancel the bid.

For more information, Compliant and / or  questions

Family Guidance Association of Ethiopia (FGAE),

Debre Zeit Road, Meskerem Mazoria (Ritchie Area)

Tel. 251 (11) 467 2300,  251(11) 4671723

Addis Ababa, Ethiopia